FacilityFlow
Live · UK compliance ready · Nightingale ecosystem

The quiet operating system for UK buildings.

Log a leak from a phone. Prove fire safety in one click. Keep every site, asset and contractor on the same page — without the spreadsheets.

7-day Pro trial. Card required.
10
UK check templates built in
1 click
Audit pack export
1–2 weeks
Typical setup including register import
Leak — 3rd floor kitchen
SLA 2h · assigned to on-call
In progress
Access card not working
SLA 4h · assigned to on-call
Assigned
Fire door binding
On time · assigned to on-call
Completed
Aircon fault — Suite 210
SLA 8h · assigned to on-call
Submitted
UK data residency RRO 2005 · L8 · EICR aligned Realtime notifications Installs to your phone's home screen Bundles with WasteVault · Ekspedite · Kowurk

Everything a UK building needs, in one place.

Request → resolved, without the chase

Tenants and staff raise issues with a photo in seconds. The full work-order lifecycle — raised, triaged, assigned, in progress, verified — with SLA timers and in-app notifications, so you just watch it close.
  • Photo + location capture
  • SLA breach alerts
  • Internal notes + tenant messaging
  • Time, parts and cost logged per job

A technician's day, on one screen

"My day" shows each engineer their jobs in order. Log time and parts, attach photos, complete on site — mobile-first, no paperwork.

Schedule & dispatch

A manager's board for the week: assign work to technicians or contractors, book PPM visits, and rebalance in seconds.

PPM planner

Calendar or meter-based planned maintenance from UK templates — the planner raises the next round of work orders automatically.

Inspections & checklists

Template-driven inspections with pass/fail items and a full run history for every building.

Digital SOPs

Step-by-step procedures attached to planned work. Required steps can't be skipped, and every run is recorded.

Know every asset

Criticality, status, warranty, downtime and a complete service history — per asset, across every site.

Defects to remediation

Log defects, link them to inspections and work orders, and track each one through to fix and sign-off.

Contractor management

Records, certificates and assigned work per contractor, with performance reporting built in.

Inventory & purchasing

Parts stock counts down as it's used on jobs. Raise purchase orders and receipt deliveries against them.

Approvals built in

Spend and sign-off rules route to the right approver natively — no extra tools. Optional advanced automation via the Zevolo add-on.

One-click audit pack

Every certificate, evidence photo and sign-off, zipped and dated for your insurer or enforcing authority. No frantic Friday afternoons.

Board-ready reports

Compliance status, open requests, spend and cost tracking, contractor and team performance. CSV export.

QR on every asset

Stick, scan, service. On-site engineers see history and log work in seconds.

Reminders that fire

Compliance dates surface before they slip. Never miss a CP12 again.

FM company mode

Manage many clients from one workspace. Isolated data, unified inbox.Enterprise

Built around UK regulation, not retrofitted.

Templates aligned to the Regulatory Reform (Fire Safety) Order, HSG274 (L8), EICR, LOLER and PAT. Evidence attached to the right building, the right asset, the right date.

Fire safety
Legionella (L8)
Gas (CP12)
EICR
PAT
Asbestos
LOLER
Emergency lighting
Water hygiene

Straightforward pricing.

Start free. Upgrade when it earns its keep.

All plans: UK support · unlimited users · no setup fee.
Most popular

Pro

£99

/mo

or £990/year — Billed yearly — two months free

One client, everything on

7-day free trial

  • Up to 10 properties & 50 reactive jobs/mo included (+£5/extra)
  • Full UK compliance library
  • PPM planner, inspections & SOPs
  • Contractors, certificates, inventory & purchasing
  • Approval rules & SLA tracking
  • Audit pack, QR labels & CSV import/export
  • UK business-hours support

Enterprise

Custom

For FM companies

  • Everything in Pro
  • FM multi-client mode
  • Audit log export
  • Dedicated support
Work out your price

Pro is £99/month (£990/year — 2 months free) for up to 10 properties and 50 reactive jobs/month, plus £5 per additional property or reactive job.

Billing interval
Properties managed8 (0 above 10)
Nightingale apps1 app
Your FacilityFlow Pro price
£99/ month
Base (10 properties, 50 reactive jobs/mo) + 0 extra
£99
Multi-app bundle (3+ apps = 20% off)
Add 3+ apps to unlock
Total per month
£99

How the discounts stack

  • Annual first. Pay yearly and two months are free — £990 instead of £1,188 for the included 10 properties (extra properties are £5 per month, or £50 per year).
  • Then the bundle. Run three or more Nightingale apps and 20% comes off qualifying recurring subscription charges, applied after the annual saving.
  • 7-day free trial of Pro. After the trial an active subscription is needed; Enterprise is quoted to your portfolio.
Compare every feature
FeatureProEnterprise
PropertiesUp to 10 included (+£5/extra)Unlimited
Open maintenance requestsUnlimitedUnlimited
UsersUnlimitedUnlimited
Full UK compliance library
Audit pack export
PPM planner
SLA tracking
Inspections & checklists
Procedures / SOPs
Contractor management
Certificates
Inventory & parts
Purchase orders
Approval workflows
QR asset labels
CSV import & export
FM multi-client mode—
Audit log export—
SupportUK business hoursDedicated

Questions people ask us

Do I need to install anything?+

No. FacilityFlow runs in any browser. Tenants and engineers use it on mobile — no app store required.

Can I move existing compliance records in?+

Yes — import a CSV of properties, assets or compliance checks from any page, then attach evidence files to each check.

Is my data ring-fenced from other clients?+

Every organisation is isolated at the database level with row-level security. FM mode adds a second layer per client.

Are approval workflows included?+

Yes — approval rules for spend and sign-off are native to FacilityFlow on Pro and above. If you later need advanced multi-step automation, the optional Zevolo add-on plugs in without changing how your team works.

How does FacilityFlow fit with the rest of Nightingale?+

It shares identity and billing with WasteVault, Ekspedite and Kowurk. One login, one invoice, connected data.

What does Pro cost?+

Pro is £99 per month for up to 10 properties and 50 reactive jobs, then £5 per extra property or extra reactive job above those limits, or £990 per year (two months free; extras are £50 per year). New workspaces start with a 7-day free trial of Pro, and Enterprise is quoted to your portfolio.

Do I get a discount for using several Nightingale apps?+

Yes. Subscribe to three or more Nightingale applications and 20% comes off qualifying recurring subscription charges. If you pay annually the two-months-free saving is applied first, then the 20%.

Can I switch between monthly and annual?+

Yes. You can move to annual billing at any time and the change is reflected on your next invoice.

Your buildings, running themselves.

Start a workspace yourself. A full register import typically takes one to two weeks. Import a property, log a request, print an audit pack — see it work before you decide.